Advisory Board Minutes
Association Secretary Stephanie Torres
The Arts and Crafts Association Advisory Board, like all clubs and organizations which meet monthly, has a secretary who takes the minutes of the meeting. At the next monthly meeting, the minutes are reviewed and approved or disapproved, and corrrections are made.
Once the minutes are approved, they are released for publication on the website.
VACA Advisory Board Meeting - MINUTES
Thursday, February. 27, 2025, 4 PM - 5 PM
President: Mandy Book – Called meeting to order at: 4 pm
Board Members Roll call:
Mandy Book – President XPresent Absent
Claudia Welch – Vice President XPresent Absent
Suzanne Ferris – Treasurer XPresent Absent
Stephanie Torres – Secretary XPresent Absent
Diane Finley – Ceramics Room Present XAbsent
Barbara Gottesman – Art Class Coordinator and Web Master XPresent Absent
Michael Sunzeri – Programs/Exhibits XPresent Absent
Colleen Mirassou – New Members Greeter Present XAbsent
Parthenia Hicks – Historian XPresent Absent
Marion Rose – Art Films XPresent Absent
1. REPORTING:
Secretary: Stephanie Torres - Approval of Jan. 30, 2025 minutes (link: VACA Board Mtg 2025 January)
Approval motion made by ___cladia______; seconded by _______michaeol_
Approval vote – Ayes ___8___ Nays _____ Report approved _____X___Not approved ______
Treasurer: Suzanne Ferris
Total fund balance 1/1/25: $17,271.54 (Bank balance)
For the month Feb. 1 to Feb. 27, 2025:
Total income was $ 20.00 (2 new memberships)
Expenses were $ 386.34 (clearing up VGCC invoices from 2024)
Net income (loss) was $ -366.34 due to past Holiday Fair room fees, cleaning up books
YTD 2025 Financial Report:
Total fund balance 1/1/2025 $17,271.54
Total income YTD 2025 is $ 2,690.00
Total expenses YTD 2025 are $ 1305.08
Ending fund balance on 2/27/25 is $ 18,523.95
Approval motion made by Barbara; seconded by Marion__
Approval vote – Ayes ___8__ Nays _____ Report approved ____X____Not approved ______
Vice President, Membership: Claudia Welch – Membership update __ new members for Jan. 30 to Feb. 27.
Membership is: ___ on Feb. 27, 2025. 2 new members Deanne Parrish and Mike Ramer
The membership list is editable by: Mandy, Barbara, Claudia. You can request view-only privileges if you need access.
2. OLD BUSINESS
2a. Clarification on fees from Clay Curtin:
I asked: If there is no setup/cleanup involved (for example, using the tables as configured for the Art Room), will the fee still be charged?
He responded: For the example you provided, there would be no setup fee. But as we discussed briefly before, there could be an income-generating event support fee. The criteria is: If there is one non-member taking class we need to pay extra $60 for ea class - Change verbiage in newspaper to no longer say “Open to non-members”
Or teacher pay fee of $60
1) The club/organization hosts an event (e.g. class, Holiday Faire, etc.) at a Villages facility (e.g. the Art Room, Conference Room, Patio Room, Gazebo Park, etc.) and
2) it is open and advertised to others beyond just the Arts & Crafts Association members and
3) there is any fee charged (income generated—not just profit--regardless of expenses or materials fees) then
4) an income-generating event support fee will be billed.
As we discussed previously, the Art Room and several other facilities are not on the approved schedule of fees currently, but that will be fixed before the Club Board of Directors’ adoption of the updated fee schedule and budget at its meeting in April, and the updates will be effective July 1, 2025. We won't charge this fee for any rooms not on the fee schedule.
Also, if any event is for Arts & Crafts Association members only and includes a charge, that is under the purview of Arts & Crafts Association, and The Villages would not charge anything to the group. We are only concerned about Villages-wide events with fees (income).
If there is one non-member taking class we need to pay extra $60 for ea class - Change verbiage in newspaper/advertising to no longer say “Open to non-members”
Or teacher pay fee of $60
Parthenia likes writing welcome note or suggested business card/magnet at new resident orientation ~ Parthenia will write up and Mandy will review and approve
3. NEW BUSINESS
3a. Copy charges - let Suzanne/Mandy know so we can track/match with events/classes. Diane uses regularly
4. STATUS UPDATE/PROGRAMS, CLASSES AND EVENTS
4a. Art Films: Marion Rose last film showing conflict, Senior Academy - LeAnn assisted, showed on laptop pt 2 of Warhol - now has Ed Knott appt to assist with computer and DVD player - now has Bose speakers
Next event is: March 18 Gustav Klimp
Date changes made to prevent conflicts with other clubs, see updated VACA schedule at: 2025 Calendar of Events - VACA
4b. Ceramics: Diane Finley
4c. Art Classes Coordinator: Barbara Gottesman, All classes register with Barbara: barb.gottesman@gmail.com
Barbara and Michael propose replacing 5 non-functional floor easels in the Art Room with 5 on sale from Dick Blick: 66% off sale: were $181, now $59. Board approved at February 27 Board meeting.
Open Studios:
Monday and Friday mornings: 10 am – 12 noon with Taf Tafarrodi.
Monday afternoon: 2 – 5 pm with Michael Sunzeri
Tuesday afternoon: 2 – 5 pm with Nahareen Rahim
Wednesday and Friday afternoons : 2- 5 pm with Swati Mohari
Thursday afternoon: 2 – 5 pm with Stephanie Torres
Upcoming classes and events in the Art Room:
March 5 - 26: “Watercolor Plus Multi-Media” with Doug Canepa. Wednesdays, 10 am - 12 noon, with 4 Open Studio dates. $70.
March 25 and March 28: “Mixed Media Collage” with Pat Remington. Tuesday and Friday, 1 pm - 3pm. $40. Limit 8.
Parthenia Summer evening writing class?
Early May next Diamond Art :Tuesday, May 6
4d. Historian: Parthenia Hicks. No new
4e. Exhibits and Programs Coordinator: Michael Sunzeri. Next solo exhibit is: Terri Ford - pastels, next member meeting: Jamil Diamond demo - abstracts. 4/8 next hanging of art - - new furniture in the way of hanging show.
Record all demos and post on website? - ask Ed Knott
April 7th Natalia AAndewiel Ukranian Palette knife art
We need something for October Demo, Mandy will ask Tere Barbella and Ciel Duke about possible presentation
4f. New Members Greeter: Colleen Mirassou absent. See Parthenia’s comments in Old Business section.
4g. Events: Diane Finley, Art in the Park, April 12: Registration is now open to all. (Members, Non-Members and Non-Residents) If you know of anyone that would like to sell at Art in the Park, NOW is the time to contact Diane. We need volunteers the day of. If anyone has any clever ideas to offer something new to our shoppers (i.e. - a caricature artist, dunk tank, wine tasting…) please let me know ~ Barbara Corn Hole game, face painting ~ 8x10 paint ~ Famous artist/face in place
5. Issues/Problems/Ideas to Discuss: Please respond with any input here.
6. Next General Meeting and Demo is: Monday Mar. 3, 2025, 1:45-3:00 pm in Cribari Conference Room.
7. Next Advisory Board Meeting: Mar. 27 at 4 pm in the Art Room.
Meeting adjourned 4:50
Meeting of February 27, 2025 Adjourned at 4:49 by President Mandy Book.